Call for Short-Term Scientific Missions (STSM) Applications

Call Number 7

7th Call for STSM Applications for Missions occuring until 28st February 2021.

All STSM activities must occur in their entirety until the date specified above.

All submitted STSM applications will be decided upon on a first-come-first-serve basis depending on available funds.

Applications submitted after the deadline will be subject to individual assessment and will be taken into consideration depending on finances available.


Short Term Scientific Missions (STSM) are institutional visits aimed at supporting individual mobility, fostering collaboration between individuals. The Guidelines for Action Management, Monitoring and Assessment should be followed to ensure the proper implementation of this networking instrument.


STSM applicants must be engaged in an official research programme as a PhD Student or postdoctoral fellow or can be employed by, or affiliated to, an institution, organisation or legal entity which has within its remit a clear association with performing research. The institutions / organisation or legal entity where applicants pursue their main strand of research are considered as Home Institutions. The Host Institution is the institution / organisation that will host the successful applicant.

Participation of “Early Career Investigators” (ECI) in STSM is particularly encouraged. An applicant can be considered as being an ECI when the time that has elapsed between the award date of the applicants PhD and the date of the applicants first involvement in the COST Action 15214 does not exceed 8 years. 

Specific information concerning STSM

STSMs can have a duration of between 5 days and 90 days (and up to 180 days if the applicant is an ECI – see definition of ECI above).

The financial support is a contribution to the overall expenses incurred during the STSM and may not necessarily cover all of the associated outgoings.

The following funding conditions apply and must be respected:

1. up to a maximum of EUR 1 200 in total can be afforded to each successful STSM applicant;

2. up to a maximum of EUR 160 per day can be afforded for accommodation and meal expenses;

3. STSM activities must occur in their entirety within the dates specified in this call.

*Please note, that in compliance with the Vademecum the maximum amount which can be reimbursed is up to EUR 3 500, however, within this call the applicant´s total costs can be reimbursed up to EUR 1 200.

Financial support is limited to cover travel, accommodation and meal expenses and is paid in the form of a Grant.

The amounts granted for each individual STSM will be determined during the evaluation process by the STSM committee. The selection of applicants is based on the scientific scope of the STSM application which must clearly compliment the overall objectives of the Action and be related to a specific Working Group.


Interested researchers can apply by following the instructions provided below and submitting their application and supporting documents by the deadline of 31st January 2021.


Available STMS scenarios:

The following table shows the STSM scenarios available to eligible applicants:

Applicant´s Home Institution STSM Host Institution

Located in a Participatin COST Full Member / COST Cooperating Member

Located in another Participating COST Full Member / COST Cooperating Member

Located in a Participating COST Partner Member

Action MC Observer from IPC

Action MC Observer from NNC

The EU Commission or an EU Body, Office or Agency

An Approved European RTD Organisation

An Approved International Organisation

Action Mc Observer from NNC

Located in a Participating COST Full Member / COST Cooperating Member

Located in an Approved European RTD Organisation

Located in a Participating COST Full Member / COST Cooperating Member


The application process in details is as follows:

1. All applicants must carefully read the funding rules detailed in Section 8 of the COST Vademecum. This document is available here.

2. All applicants must register for an e-COST profile at - adding their bank account details to their profile.

3. The applicant must obtain a letter of invitation from the Host institution confirming that he/she can undertake the STSM on the given dates prior to submitting an application.

4. The applicant must complete and submit his/her STSM application online at:

5. The applicant must send their STSM application form submitted to e-COST (pdf) and the relevant supporting documents to Prof. Roy Quinlan, STSM Coordinator AND in copy to the Chair of the Management Committee of the Action Prof. Pavel Hozak, using the e-form available at: - for evaluation before the application submission deadline expires.


- Letter of Support from Home Institution

- Letter of Support from Host Institution


STSM Coordinator - Prof. Roy Quinlan -

Chair of the Management Committee of the Action - Prof. Pavel Hozak -

Administrative Manager - Daniela Klimešová -


The applications will then be assessed by the STSM Committee, which will perform the scientific and budgetary assessment of the applications against the perceived contribution that the proposed visit will make against the scientific objectives outlined in the Action’s Memorandum of Understanding (MoU).

Evaluation criteria:

  • Scientific quality of the proposal (scientific level of the project and how it is correlated to the aims of the Action) – weight 2
  • Technical feasibility (is the host lab equipment or technical knowledge required for the completion of a project, length of the STSM) – weight 1


Within 30 days from the end date of the STSM, the successful applicant must submit a scientific report to the Host institution and to the eCOST system.

The scientific report should cover statement of achieving the project aims, description of the work carried out and the outcome/results, expected publications that may arise from the STSM (if applicable).

Scientific report template (.doc)

The applicant is also responsible for acquiring an official acceptance letter / Email confirmation of acceptance from a senior Researcher affiliated to the Host institution formally accepting the scientific report.

Failure to submit the scientific report within 30 days from the end date of the STSM will effectively cancel the Grant.

(Please note that the COST Association can request additional information to substantiate the information contained within the documents submitted by STSM applicants).

Deadline for applications to be submitted: until 31st January 2021

Expected date of notification of application outcome:
Up to two weeks from receiving the application

Period of STSM: until 28st February 2021

Applications submitted after the deadline will be subject to individual assessment and will be taken into consideration depending on finances available.

Useful links:

Memorandum of Understanding for the implementation of the COST CA 15214 Action “An Integrative action for multidisciplinary studies on cellular structural networks”


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